Exhibitor Details

DATES:
April 13 - 17, 2011
LOCATION:
Santa Clara Convention Center
5001 Great America Parkway
Santa Clara, CA 95054
EXHIBITOR MOVE-IN:
Thursday, April 16, 1:00pm–6:00pm and Friday, April 17, 8:00am–10:00am
 
All exhibits must be substantially complete by 5:00 pm on Thursday, to allow aisle carpet to be laid. 
EXHIBIT HOURS:
Friday, April 17th       11 am to 7 pm (sale night)
Saturday, April 18th   11 am to 7 pm (exhibit hall party)
Sunday, April 19th      9 am to 3 pm 
EXHIBITOR MOVE-OUT:
Sunday, April 19th,  3 pm - 7 pm

Exhibitor Drayage must be packed and ready to ship by 5:00 pm onSunday.

EXHIBITOR FORMS: Exhibitor Forms - Exhibitor Set Up Kit
TEMPORARY SELLERS PERMIT:
Body Mind Spirit allows retail and wholesale selling from the exhibit floor with proper California tax documentation. An exhibitor planning to sell at the Show must have a valid California Seller's Permit, or must submit an Application for a Temporary Seller's Permit, in time for the temporary permit to be issued in advance of the Exhibition. This is the Exhibitor's responsibility.
Board Of Equalization
ATTN:  Larry Roberts
250 South Second Street
San Jose, CA  9513-2706
 
408/277-1555
FAX 277-1513
EXHIBITOR REGISTRATION:
Exhibitors may register in advance, using the form included in the Services Kit. Badges will be issued only to booth personnel. Each exhibiting company is entitled to three (3) badges per 10' x 10' booth space. On-site badge requests will be charged $35 per badge. All badges may be picked up at the Exhibitor Registration Desk.
HOUSING:
Exhibitors should reserve hotel rooms in Santa Clara by contacting the Hotel directly. The Official Hotel is the Hyatt Santa Clara.  Please downloadinformation about hotel and rates and make your reservations early since we've reserved a limited amount of specially priced rooms for this first-time event.  The conference rate is $129.00 for single or double occupancy.  This rate is valid for reservations booked in advance of March 1, 2009 (book early since space block sells out quickly).
PARKING:
The Parking Ramp is located immediately behind the Santa Clara Convention Center and provides access to the Convention Center from the second floor. There are 2000 parking spaces in the Ramp and parking is free.
REGISTRATION BROCHURES:
A supply of registration brochures is included with the Exhibitor Services Kit for you to invite your customers to attend the Conference and Exhibition. 
STANDARD BOOTHS:
Each standard in-line booth will include an 8' high back drape, 3' high drape side returns and a 7" x 40" company sign. Also included will be the standard booth package consisting of an 6-foot draped table, two side chairs and a wastebasket. Expo drape colors will be White, Teal and Rose with Burgundy aisle carpet. All booths should have floor covering. Carpet may be rented from the General Contractor through forms included in the Services Kit.
MATERIAL HANDLING:
Read the section on Material Handling carefully. Prices are based on a 100 pound minimum so, it is more efficient to consolidate all of your freight into one shipment, rather than several smaller shipments that could each be charged at the minimum. Exhibits West will accept crated, boxed or skidded materials at their warehouse up to 30 days in advance of set-up.Warehouse shipments should arrive no later than Tuesday, April 10, 2009. Direct shipments to the Convention Center will be accepted ONLY on Thursday, April 16, 2009. Direct Shipments are at your own risk.  Be sure to label your shipment for the Body Mind Spirit Conferenceand indicate your booth number. 
SECURITY/INSURANCE:
The Convention Center maintains 24-hour security for monitoring the building perimeters, parking areas and interior public space. However, neither Show Management, nor its agents, or the Convention Center assumes responsibility for any loss, damage or injury to any property of the exhibitors. Exhibitors must carry liability and property insurance on their own exhibit and materials. 
CHILD POLICY:
For safety and liability reasons, children under 16 years of age will not be permitted entry to the exhibit hall or conference rooms.
QUESTIONS:
If you have any questions about the Body Mind Spirit Conference andLive Healthy Expo, or about any of the services offered in the Exhibitor Services Kit, please contact:

Body Mind Spirit Conference Office.
33 Las Colinas Lane
San Jose, CA  95119
408-284-5300 - 1-888-499-1600
408-284-1501 fax
questions@bodymindexpo.com

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